EMII Constitution

EMERGENCY MANAGEMENT INSTITUTE IRELAND CONSTITUTION

TITLE

The name of the organisation shall be Emergency Management Institute Ireland hereinafter known as the EMII.

AIM

To promote good practice in Emergency Management in Ireland.

OBJECTIVES

The EMII will achieve this by:

• Progressing effective emergency management practice.
• Assisting members with their continued professional development.
• Facilitating the exchange of expert knowledge.
• Advocating for the advancement of emergency management with key stakeholders.
• Contributing to the development of national, regional, and local resilience.

VALUES

We are:

• Member-focused.
• Competent.
• Accountable.
• Collaborative.
• Inclusive.

MEMBERSHIP

Membership of the EMII shall be open to any person with a professional involvement or a demonstrated interest in emergency management.

Members must adhere to the values of the EMII.

The institute has three categories of membership: –

• Fellow
• Member
• Student

Fellowship

Fellowship may be awarded by the Board of the EMII in recognition of an individual’s distinguished contribution in the field of emergency management. Honorary fellowships may also be awarded by the Board. Fellows are entitled to full voting rights within the EMII.

Member

This is the standard level for all those joining the EMII. Members are entitled to full voting rights within the EMII.

Student Member

Student membership is open to those who are undertaking an accredited course in Emergency Management. Student members are entitled to full voting rights within the EMII.

MANAGEMENT

• The management of the EMII shall be vested in its Board of Directors elected by its members. EMII Directors shall be elected by members at the Annual General Meeting (AGM).

Election of EMII Directors shall be governed by the following rules:

• • Voting members may submit nominations for election to the Board.
  • Nominations must be submitted in writing to the Secretary of the EMII at least ten days before the AGM and must have a proposer and a seconder. Nominations must have the explicit approval of the nominee.
  • If there is more than one nomination for any office a ballot shall be taken in respect of each appointment to be filled. The ballot will be an open ballot at the AGM.
  • If for any reason a vacancy occurs on the Board, the Directors may co-opt a member to hold that office until the conclusion of the next AGM.
  • A Board vacancy shall not invalidate its proceedings.
  • The Directors shall conduct the business of the EMII in accordance with the rules and values of the Institute.
  • The EMII Members will at their AGM appoint a Treasurer who will report on the accounts of the EMII to the AGM. For this purpose, a report in writing will be sufficient. The Treasurer so appointed will serve until the conclusion of the next AGM when they may be re-elected.

• Twelve (12) EMII Directors shall be elected at the AGM to serve in the following positions for a period of one year or until the following AGM:
  • Chairperson
  • Deputy Chairperson
  • Secretary
  • Treasurer
  • Education & Research
  • Event Management
  • Communications
  • Membership Management
  • Membership Development
  • 3 Ordinary Directors

• A Director(s) may be removed from office provided that a motion to that effect is passed by the EMII Members at an AGM or EGM.

• The Board may appoint sub-committees as appropriate and necessary.

BOARD MEETINGS

• The Board will hold a minimum of four board meetings per year with a quorum of least seven (7) Directors in attendance.

• An AGM will be held during Q2 each year. Members will receive twenty-one (21) days’ notice of the AGM.

• The Chairperson and Secretary will arrange the agenda and programme for all EMII Board meetings and AGM.

• The Chairperson will, at the AGM, give an Annual Report on EMII activities.

• Motions for the EMII AGM must be submitted to the Secretary at least ten days before the meeting. Motions will be placed on the agenda and circulated to all members in writing at least seven days prior to the AGM.

• A quorum for the EMII AGM shall be at least 20% of the current membership of the EMII.

• An Extraordinary General Meeting (EGM) may be convened by a majority of the EMII Directors.
• Members may also request an EGM by writing to the Secretary setting out the nature of the request and endorsed by the majority of the current EMII membership.

• The Secretary shall give at least fourteen days’ notice to members of the date, time, and purpose of the EGM.

• No business other than that stated in the notice shall be brought before the EGM.

• A quorum for the EGM shall be at least 20% of the current EMII membership.

FINANCE

• The EMII shall receive an annual subscription from members. This subscription shall be proposed by the Board and ratified at the AGM.

GOVERNANCE

• Changes to this constitution must be approved at the AGM or an EGM.

DISSOLUTION

• The EMII shall be dissolved only by a resolution passed at an AGM or an EGM and endorsed by at least two thirds of the membership entitled to vote.

• In the event of a dissolution of the EMII, the Directors shall realise and distribute the assets of the EMII in a manner ratified by the EMII members at an AGM or EGM.

Dated: 29^th August 2022